The annual Art Auction & Gala is a beloved tradition at Love of Learning since 2005! A celebration of local artists and a chance to come together as one community to support our school. The 2019 Gala is scheduled for Saturday May 11, 2019, so mark your calendars!
SET-UP AND EVENT DAY VOLUNTEERING
Planning and preparation is well underway for Gala but we certainly could use some more helping hands. We need volunteers the day before and day-of the event to:
Decor Set-Up - Friday & Saturday, 9:00am - 1:00pm
Registration Check-Out - one hour shift from 9:00pm - 10:00pm during the event
Kid's Art Work Check-Out - 45-minute shift 9:15pm - 10:00pm during the event
Raffle Basket Check-Out - during the Live auction
Decor Breakdown / Load-Out - immediately following the event
If you can lend a hand for any of the above volunteer positions, please fill out the form below. If you have any questions please reach out to Melissa Lapp (firstname.lastname@example.org) or Renda Grassi (email@example.com)
The Gala event website is now accepting ticket, sponsorship and journal ad sales!
All members of the community can ask their favorite establishments for donations (sponsorships, Journal Ads, a gift card, items that we can package into a raffle basket or offer for silent auction)
If you feel comfortable, make a few extra calls or inquire at several local businesses!
2019 Gala Donation Ask Letter (Use with local businesses and online request forms)
2019 Gala Sponsorship Overview (Sponsorships include tickets and raffles)
Blank Procurement Form (to capture donation details if NOT submitted directly by donor online)
Steps to Solicit Donations:
If you are planning your solicitation in advance, check-in wth Renda Grassi so verify that someone else has not already solicited the business. This way, we will not double-up our efforts.
Assist or direct those interested in purchasing a Sponsorship or Journal Ad to complete the transaction on our event website: LOLmontessori.org/gala
Any donor giving goods or services should complete the Donation Form online to provide us with their contact information for tax receipts and proper acknowledgement and the correct description for their donation.
If you are given a physical item or gift certificate, please deliver it to the school office.
Communicate with our Gala Committee (firstname.lastname@example.org) if you have any questions, new ideas, or updates on your leads that have not been submitted through the event website
Submit Gala Expenses for Reimbursement or Donation Receipt
Use this form to submit any event expenses so they can be reimbursed, paid directly, or to receive a letter acknowledging it as a donation to Love of Learning Montessori.
Specific Volunteer Roles We Need to Fill:
Many of our enthusiastic and talented volunteers are returning once again to help us pull this event together! But we do have a few key leadership positions/special skills needed to help make our event a success. Any questions about these roles or how your own skills/interests might best used, please contact Renda Grassi (email@example.com)
Registration Assistants: 1-2 tech competent volunteers willing to learn and work in our event software, Greater Giving, prior to the event to become comfortable and serve as a leader for 1 shift at registration desk during the event. Time commitment prior to event is remote and on your own. 1-1.5 hours during the event. Online training tutorials available.
How Does the Gala Planning Work?
Following a kick-off planning session in Feburary, our Gala Committee Leaders will meet starting March 6th - every Wednesday from 9:30-11:00 at TOH Wesley Hall. We hope that our committee leaders or a representative can attend most or send a report if absent.
Each of these Committee Leaders will manage one aspect of the event (Decorations, Food/Beverage, Art Auction, Registration, Communications, Volunteer Coordinating etc.) and every sub-committee requires the help of additional volunteers from the community either through-out the planning process or just during the days prior to or day-of the event. Following the January 8th meeting, these subcommittees will be assigned and meet or communicate as needed.
Any ideas, questions, ways to help? Contact Renda Grassi: (516) 641-1007 firstname.lastname@example.org